Business Central License Requirements
To use Warehouse Insight, a Business Central license is required. The Business Central license enables users to use a mobile device that will interact with Business Central. You need to choose the licensing model that best suits your specific situation.
Option 1
Full User License
Option 2
Device License
Users who need to perform tasks within Business Central, more than what can be done from a mobile device, will likely want a Full User License. A Full User license will enable users to log into both Business Central and mobile devices. There are a few Full User License type options. There are two main Full User Licenses to choose from: Essential or Premium. Users who will just be performing tasks using a mobile device will likely only need access to Device License. A Device License is assigned to a device and can be shared by multiple users.
Insight Works License Requirements
Warehouse Insight is licensed by device. Every mobile device that runs Warehouse Insight will require a Warehouse Insight license.
Optional Insight Works Licenses
License Plating: One Insight Works License per tenant
Advanced Inventory Count: One Insight Works License per company within the tenant
Business Central License Requirements
To use WMS Express, a Business Central license is required. The Business Central license enables users to use a mobile device that will interact with Business Central. You need to choose the licensing model that best suits your specific situation.
Option 1
Full User License
Option 2
Device License
Users who need to perform tasks within Business Central, more than what can be done from a mobile device, will likely want a Full User License. A Full User license will enable users to log into both Business Central and mobile devices. There are a few Full User License type options. There are two main Full User Licenses to choose from: Essential or Premium. Users who will just be performing tasks using a mobile device will likely only need access to Device License. A Device License is assigned to a device and can be shared by multiple users.
Insight Works License Requirements
WMS Express is a free app from Insight Works for Business Central Cloud. No license purchase is required.
Business Central License Requirements
To use Advanced Inventory Count, a Business Central license is required.  Advanced Inventory Count is accessed from within Business Central using a regular Business Central User License.
Insight Works License Requirements
Advanced Inventory Count from Insight Works is licensed per company. One license per company within the tenant is required.
Business Central License Requirements
To use License Plating in conjunction with Warehouse Insight, a Business Central license is required. License Plating is accessed from within Business Central using a regular Business Central User License.
Insight Works License Requirements
License Plating from Insight Works is licensed by tenant. One license per tenant is required. License Plating is an option for Warehouse Insight therefore Warehouse Insight licenses must also be acquired.
Business Central License Requirements
Shop Floor Insight is typically access through terminals on the shop floor. Licensing requirements will vary depending if you’re running Shop Floor Insight on NAV or Business Central Cloud.

NAV: Users have the option of using concurrent user licenses.

Business Central Cloud: Users can opt to use Team Member Licenses if the terminal is shared by less than five people. The other option is to use a Device License. Note that Team Members can not perform consumption/output or manipulate the schedule.

Office staff who need to interact with Business Central for time card approval and payroll will require a Business Central License. Office staff will often opt for a Business Central Team Member License. Essential and Premium License options are also available.

Insight Works License Requirements
Shop Floor Insight is licensed by employee. Every employee that is tracking time through Shop Floor Insight will require a Shop Floor Insight License.
Optional Insight Works Licenses
Quality Module: One Insight Works License per tenant
Graphical Dispatch/Scheduler: One Insight Works License per tenant
Business Central License Requirements
Dynamic Ship is integrated directly with Business Central so each user using Dynamic Ship will require a Full User License. There are two Business Central Full User License options available: Essential and Premium.
Insight Works License Requirements
Dynamic Ship from Insight Works is licensed by location, not user, therefore one Dynamic Ship license per location is required.
Business Central License Requirements
Counter Sales is integrated directly with Business Central so each user using Counter Sales will require a Full User License. There are two Business Central Full User License options available: Essential and Premium.
Insight Works License Requirements
Counter Sales from Insight Works is licensed by location, not user, therefore one Counter Sales License per location is required.
Business Central License Requirements
Product Configurator is integrated directly with Business Central so each user using Product Configurator will require a Full User License. There are two Business Central Full User License options available: Essential and Premium.
Insight Works License Requirements
Product Configurator from Insight Works is licensed by location, not user, therefore one Product Configurator License per location is required.
Business Central License Requirements
DocXtender is integrated directly with Business Central so any user using DocXtender will require a Business Central license. There are three Business Central User License options available: Essential, Premium, and Team Member.
Insight Works License Requirements
DocXtender is a free app from Insight Works for Business Central Cloud. No license purchase is required.
Business Central License Requirements
Barcode Generator is integrated directly with Business Central so any user using Barcode Generator will require a Business Central license. There are three Business Central User License options available: Essential, Premium, and Team Member.
Insight Works License Requirements
Barcode Generator is a free app from Insight Works for Business Central Cloud. No license purchase is required.
Business Central License Requirements
PrintNode Connector is integrated directly with Business Central so any user using PrintNode Connector will require a Business Central license. There are three Business Central User License options available: Essential, Premium, and Team Member.
Insight Works License Requirements
PrintNode Connector is a free app from Insight Works for Business Central Cloud. No license purchase is required.

Business Central License Descriptions

With the Dynamics 365 Business Central Device license, multiple users can use a device that is licensed with a Dynamics 365 Business Central Device to operate a point of sale device, shop floor device, or warehouse device. A single device can provide any of the following functionality and can have a combination of each.

Store Manager

One device located in what Microsoft call a commerce location but basically a store or shop. It Is limited to performing the following capability at that one location.

Managing and replenishing inventory

  • Balancing cash registers and processing daily receipts
  • Configuring and maintaining menu options displayed
  • Purchasing supplies and services required to run the store operations
  • Managing store staff
  • Processing reports required to analyse and manage the store results
  • Managing master data related to the store operations

Manufacturing Shop Floor

This device license has been designed to help you run your manufacturing shop floor. The capability is designed to support the manufacturing process and the managers of the manufacturing facility to manage the team and work in that department. It offers you the following capability:

  • Clock-in and clock-out for attendance tracking
  • Starting and finishing production jobs (including project activities carried out on the shop floor)
  • Reporting progress
  • Materials consumption and completion
  • Viewing documents and instructions related to production jobs
  • Viewing worker holiday balances

Warehouse Device

This license will live in a device in your warehouse and support you with inventory, warehouse and supply chain information.

  • Receiving inventory
  • Putting-away inventory
  • Doing internal stock transfers
  • Picking and packing inventory
  • Capturing product attributes
  • Shipping goods plus performing inventory count checks in the context of a warehouse management system
  • Posting output and materials consumption against production orders when captured as transfers of raw materials and finished goods between a warehouse and a production line (all other types of transactions are excluded)
  • Financial Management – Includes the following features and more: basic general ledger, budgets, fixed assets, cash flow forecast, multiple currencies, bank reconciliation, allocations, account schedules, check writing, cost accounting, inter-company postings
  • Artificial Intelligence – Cash flow forecast, inventory forecast, sales forecast, image recognition, late payment prediction
  • Customer Relationship Management – Contact management and classification, opportunity management, relationship management, task management, business inbox for Outlook, email logging, interaction/document management, campaign management, and pricing
  • E-Services – Document exchange service, document capture and management, bank feeds (U.S., Canada, and U.K.), Microsoft Pay, and more
  • Human Resources Management – Basic HR
  • Project Management – Basic resources, job quotes, capacity management, project management jobs, timesheet, multiple costs
  • Supply Chain Management – Includes the following features and more: basic inventory, basic payables, basic receivables, calendars, demand forecasting, drop shipments, item attributes, item tracking, purchase invoicing, purchase order management, requisition management, sales invoicing and discounts, sales order management, Sales tax/VAT
  • Assembly Management – To support companies that supply products to their customers by combining components in simple processes without the need of manufacturing functionality (Business Central includes features to assemble items that integrate with existing features, such as sales, planning, reservations, and warehousing.)
  • Warehouse and Inventory Management – Automated data capture system, bin set-up, internal picks and put aways, pick, warehouse management systems, warehouse receipt, warehouse shipment
  • Other functionality – Analysis reports, change log, job queue, user tasks, notifications (on-premises), embedded Power BI, reason codes, Word and document reporting, workflow, unlimited companies, extended text, user management, Intrastat

In addition to the features you get with Essentials, Premium offers Service Order Management and Manufacturing capabilities with a subscription of $100 per user per month.

  • Service Order Management – Service order management, service item management, service price management, service contract management, planning, and dispatching
  • Manufacturing – Production orders, production bill of materials, basic supply planning, basic capacity planning, version management, machine centers, finite loading, sales and inventory forecasting, agile manufacturing

Team member license includes read access and limited write access to selected and light tasks across Dynamics 365 Business Central as well as limited functionality for that user.

Dynamics 365 Business Central Team Members users can do the following:

  • Read within Dynamics 365 Business Central
  • Update existing data and entries in Dynamics 365 Business Central. Existing data means records such as customer, or seller of items already created. Entries means specific entries which, from an accounting perspective, must be updated to specific information (for example, due date on customer’s financial statement).
  • Approve or reject tasks in all workflows assigned to a user
  • Create, edit or delete a quote
  • Create, edit or delete personal information
  • Enter a journal for Jobs
  • Use PowerApps for Dynamics 365